Our festival exhibitors are comprised of four distinct groups: handmade craft vendors, informational booths, commercial vendors and food vendors as defined below.

Handmade Craft Exhibitors: In keeping with Berea's reputation for quality crafts, our craft exhibitors must display and sell only handmade arts and crafts. Absolutely no flea market items or items purchased from catalog companies are acceptable in our dedicated crafts area. Additionally, craft vendors are not permitted to sell or give away food or drinks. New craft exhibitors are required to submit a minimum of 3 photos of their products along with at least 2 photos of their booth with this application. Returning exhibitors, who have photos on file, are not required to send additional photos unless they have added new products.

Informational Booths: Open to businesses and non-profit organizations who wish to promote their products and/or services to Spoonbread Festival attendees. While promotional items are permitted and encouraged, information booths will not be permitted to sell products and/or services nor give away food or drinks.

Commercial Vendors: Retailers of various commercial products, including flea market items (t-shirts, sunglasses, hats, clothes, jewelry, toys, etc.) as well as home based businesses / party companies make up this part of our exhibitor area. Commercial vendors are not permitted to sell or give away food or drinks. Each exhibitor will be required to submit a list of his/her products to be sold, along with at least 2 photos of their booth with the application.

Food Vendors: Our food vendors are by invitation only and require a separate application. Call (859) 986-9760 for more information.

Download an exhibitor application

Application Deadline:
Pre-regsitration: August 1, 2017 to be included in Festival Guide.
After August 1, please call (859) 986-9760 for both availability and registration information.

 

 

General Exhibitor Information

Festival Hours of Operation
Friday, September 15: 2:00 p.m. - 8:00 p.m.
Saturday, September 16: 10:00 a.m. - 8:00 p.m.
Sunday, September 17: 12:00 noon - 5:00 p.m.

Exhibitor Check-In

All booth spaces will be assigned in early September and will be included in the information packet that exhibitors receive when checking in at the Information Booth during our set-up times. Unfortunately, we are unable to guarantee a particular booth space, as the festival grows.

Set-Up Times                                                                                                                                                                     Thursday, September 14: 5:00 p.m. - 7:00 p.m. (By prior approval only)                                                                           Friday, September 15: 9:00 a.m. - 1:00 p.m.

Breakdown Times                                                                                                                                                               Sunday, September 17: 5:00 p.m. - 7:00 p.m.

Booth Inspection                                                                                                                                                               Friday, September 15: between 1:00 p.m. and 2:30 p.m.

Prior to opening the festival, our booth review committee will visit each vendor's booth for final inspection.  The Spoonbread Festival is a family friendly event.  Consequently, exhibitors are discouraged from display or sell of items that may offend our festival attendees.   Vendors with non-conforming items (illegal items; products or services that are suggestive, indecent or risque' in nature; or perceived as offensive by festival attendees based on their culture and heritage) will be asked to remove them from their booth, or in the extreme, may be asked to leave the grounds if most items are in violation.

Beginning in 2017, the sale, display and giving away of the confederate battle flag or merchandise bearing the image of the confederate battle flag is prohibited, with limited historical exceptions, at the Spoonbread Festival, pursuant to Executive Order of the City of Berea.  An exhibitor who violates this prohibition will not be permitted in festival events in the future.  For more information concerning this policy, visit Executive Orders listed under the City of Berea's Website:  www.bereaky.gov.  The Spoonbread Festival reserves the right to approve or deny participation of any applicant.

Exhibitor Parking                                                                                                                                                               A parking pass will be included in each exhibitor's Information Packet allowing you to park FREE in designated lot throughout the Spoonbread Festival.  All vehicles must be off the festival grounds and parked in the exhibitor parking area by 1:00 p.m. on Friday, September 15.  Note: exhibitors arriving after 1:00 p.m. will not be permitted to set up.

Security                                                                                                                                                                               Limited festival security is provided.  However, all exhibitors who leave items in their booth, do so at their own risk. The BCOC, the Spoonbread Festival & the City of Berea are not responsible for any lost, stolen or damaged items.

Clean Up                                                                                                                                                                             All vendors are responsible for clean up of their booth space throughout the festival.  Exhibitors who fail to clean up their booth area will be accessed a $25 fee and will not be invited to future festivals

Electricity                                                                                                                                                                           Extremely limited (see registration form for details)

Application                                                                                                                                                                         For a copy of the application form, call 859-986-9760

Application Deadline                                                                                                                                                         Pre-registration: August 1, 2017 to be included in Festival Guide.                                                                                       After August 1, please call 859-986-9760 booth availability and registration information.